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It is what it sounds like: desk booking software. 

If you were planning to eat out at your favorite Italian restaurant this weekend, you might choose to do so. Now you can make a table reservation in advance or check in directly. 

After you choose the first option, a confirmation will be sent letting you know that the second floor table you specified has been reserved. In the second scenario, however, tables are given out on a first-come, first-served basis, so whoever is available at the time will have to take it. 

Desk booking software is no different. Essentially, it is a sophisticated computer software program that allows employees to reserve desks and cubicles for a day, week, or more based on their needs. Workers can also book a desk through a desk booking software, depending on how far they are from colleagues or what amenities they need, such as a notepad or desktop. 

Desk booking applications show a visual representation of the entire facility, including offices, common areas, conference rooms, etc. Apps that integrate with the desk booking software are used to make reservations. Booking requests are either approved automatically or manually by the manager or supervisor overseeing reservations.

What is the Process of Desk Booking Software?

Web-based desk booking software allows employees to book workstations at physical offices from anywhere. 

Users can book a desk on-the-go or reserve one in advance using any software-enabled platform, regardless of whether they are using a desk booking program or a browser.

  • It is possible to identify and reserve workstations as needed
  • Information about a space can be found here: pictures, resources, floor plans, and more  
  • Location, type, and availability of options

Hot Desking and Hoteling are the two main options for desk booking management. The industry refers to desk hoteling and hot desking software as such software due to this fact. 

Despite the fact that each of these terms refers to a set of processes that are somewhat similar, there are some details you should know. 

The desk hoteling 

Under this flexible workspace practice, employees are able to search and claim any available workspace for a certain period of time in advance. An app or a web browser can be used to make reservations. Does the hybrid workplace have any hoteling options?

A Hot Desk

Typically, employees visit the office facility directly and book a workstation based on available capacity and demand. Utilizing QR codes, RFID tags, etc., employees can check available desks based on their order of arrival. The benefits of hot desking are numerous. Check them out.

Individual employees will certainly find the desk booking software extremely user-friendly. Is there anything you can do if you are working with a group or a team? Is it possible to reserve certain areas? It is therefore possible for management to book a huddle of workstations so that the entire group can collaborate easily. 

Many desk booking systems allow employees to book hotel desks as well as hot desks, so that they can get the best of both worlds. 

How does a Desk Booking Software work?

Having to move to remote work after the COVID-19 outbreak was an unquestionably jarring experience for employees accustomed to traditional work models. To get a hybrid workspace strategy off the ground without another unpleasant experience, you need to implement a desk booking software carefully. 

The transition from synchronous to asynchronous workspace should not disrupt your employees. Now that we have established that, let’s explore how you can implement an asynchronous workspace model successfully.

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